Refund Policy | KAI Japanese Language School

Refund Policy

For College Student Visa Applicants

Cancellation of course after visa application documents is submitted to the Immigration Authority of Tokyo

The visa application fee will be retained by the school no matter whether "Certificate of Eligibility" is issued.

Cancellation of course after the "Certificate of Eligibility" is issued, but before school fees is paid

The visa application fee will be retained by the school.

Cancellation of course after the "Certificate of Eligibility" is issued and school fees is paid, but before commencement date

The visa application fee and registration fee will be retained by the school under all circumstances. The tuition fee will be refunded upon receipt of the original "Certificate of Eligibility" and certificate of admission.

Cancellation of course after the entry visa is issued, but before entering Japan

The visa application fee and registration fee will be retained by the school under all circumstances. The tuition fee will be refunded after KAI staff confirms the visa is unused upon receipt of the certificate of admission.

Cancellation due to the applicant's visa being rejected by the Japanese Embassy or Consulate

The visa application fee and registration fee will be retained by the school. The tuition fee will be refunded upon presentation of a letter from the Japanese Embassy or Consulate proving that the visa application has been rejected.

Cancellation of course after commencement date

The registration fee and cancellation fee equivalent to 1 term tuition fee will be retained by the school under all circumstances. The tuition fee of remaining terms that have yet to begin will be refunded upon notifying the cancellation in writing to our office.

In case of postponement

Tuition fees are transferable for the original applicant.

For other than college Student Visa Applicants

Cancellation of course more than 3 weeks before commencement date

Registration fee will be retained by the school.

Cancellation of course less than 3 weeks before commencement date

Registration fee and Cancellation Fee equivalent to 50% of 1 terms tuition fee will be retained by the school.

Cancellation of course less than 2 weeks before commencement date

Registration fee and Cancellation Fee equivalent to 1terms tuition fee will be retained by the school.

Cancellation of course after commencement date

Registration fee and Cancellation Fee equivalent to 1 terms tuition fee will be retained by the school under all circumstances. Upon notifying our office in writing, we will refund the tuition fees.